The responsibility includes the procurement of goods and services following authority policies, procedures and applicable local and international country regulations. Duties include planning, scheduling, initiating, monitoring and quality assurance of all procurement and contract activities. Work requires independent and professional judgment and is performed under the general direction of the CEO in a cost-efficient and timely manner, in compliance with the policies and quality standards of the company.
Job duties include and are not limited to:
Purchase Order Management
•Responsible for and plans, organizes and manages the procurement process for all projects across all BUs (AE).
•Bridging category with BUs as well as other categories
•Lead the purchase order process including liaising between the supplier and internal stakeholders, negotiating the contract, to ensure adherence to specifications and the defined procedures
•Ensures that the procurement process is in adherence to company and client requirements, company policies and procedures to ensure successful delivery of project requirements.
•Develop in conjunction with business units the Project Procurement Plan and Execution Strategy for individual Projects
•Oversees all Procurement activities associated with the effective purchasing of Project requirements by the Procurement Department in accordance with Project or end user schedules, specifications and budgets.
•Monitor and review market conditions and price & delivery trends for Project materials and equipment’s.
•Provide support to project cost controls in procurement related activities, bid versus buy analysis and the preparation of cash flow plans for project purchases orders.
•Provide project procurement reports as necessary and undertake tasks, activities and assignments at the direction of the direct manager
•Handling and responsible for the overall procurement team and undertake performance appraisals.
•Set departmental objectives/KPIs and review and assess ongoing performance of direct reports
•Ensure procurement processes are initiated and maintained in Company’s ERP/SAP systems; asses upgrade requirements to the current ERP/SAP systems and take a lead role in setting development requirements.
•Monitors business trends and product availability to pay the best price for company goods and services without sacrificing quality or delivery times
•Identifies and researches potential new suppliers
•Researches new products and services to meet company’s goals
•Develops and implements strategies for procuring, storing, and distributing goods or services and maintaining stock levels
•Review contract specifications on behalf of the company
•Nurtures relationships to negotiate the best prices for company with strategy suppliers and partners
•In coordination with the Business Units, identify the potential areas of long-term contracts to ensure a quick PR to PO process, cost optimizations for routine operations as well effective management of urgent requirements
•Lead the tendering process in adherence to the defined processes
•Lead negotiations and finalization of quotations (with emphasis on quality, price, terms, deliveries) to ensure that contracts are done in efficient manner
•Guide and ensure that procurement documents (Tender documents, enquiries, call of contracts for supply of materials and purchase orders, etc.) are up to date to minimize the possibility for agreement variations and disputes
•Establish and negotiate contract terms and conditions, and maintain supplier relationships
•Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers.
•Create and implement regional procurement strategies that are innovative, cost-effective, and incorporate the growing complexities and challenges within industry
•Build and maintain long-term relationships with critical suppliers
•Manage technological systems that track the shipment and inventory
•Prepare daily, weekly and monthly procurement reports
•Keep abreast of changing industry trends
•Maintain productive relationships with key suppliers globally and follow up with them on issues relating to procurement and contracts, resolving any grievances and related claims to ensure timely order receipt and complaint resolution
•Lead the vendor performance improvement actions
•Negotiate with vendors to reduce costs
•Develop and maintain constructive and cooperative working relationships with colleagues and management
•Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
•Interface with business units and vendors for all matters related to the procurement of Projects materials, equipment’s and services scope
•Manage the overall invoice processing activities by liaising with finance and Business Units to ensure vendors receive their payments as per the contract terms, thereby building a healthy business relationship with vendors
•Manage vendor contracts and maintain relationships with suppliers to ensure completeness of deliverables outlined in the contract this includes ensuring that all vendor complaints and concerns are addressed promptly to ensure that the project always continues to receive uninterrupted services.
|Job Location:||Al Kuwait, Kuwait|
|Job Role:||Purchasing and Procurement|