Personal Assistant to the Chairman – Al Kuwari International Group – Qatar

GENERAL            :               To
provides clerical and administrative assistance to the HR     Department to established standards.


RELATIONSHIPS              :               Human Resources Manager

Interacts with                   :               Cooperates with individuals within the HR Department.

:               Cooperates with individuals
outside of the hotel such as, but not limited to recruitment agents, travel
agents, applicants, other hotels, visitors to the HR Department and employees
in general, under the guidance of the HR Manger.

 

MAIN DUTIES & RESPONSIBILITIES:

1.             Provides
clerical and typing services to the HR Department.

2.            Prepares
and types, reports, statistics and other correspondence under the direction of
the HR Manager or his delegate.

3.            Organizing,
maintaining and ensuring that filing systems is up to date.

4.            Prepares,
arranges for and/or types all necessary documents with regard to employees’
employment, performance evaluations, salary changes, leave applications and
travel tickets.

5.            Ensuring that
all employees’ files are complete and up to date.

6.            Acts as
personnel officer in his absence.

7.            Update timely
recordings of contract renewals, salary increases etc. on a monthly basis.

8.            Furnish and
report relevant information to Department Heads as appropriate.

9.            Prepares
documentation, welcome letters, in coordination with the Personnel officer for
new arrivals and assists in arranging informal orientation to the new employees
including introduction to the HR Department Staff.

10.          Communicate
between airlines offices and companies and obtain quotations on cheapest fares
every six months.

11.           Arrange
for necessary documentation for exit employees such, final settlements
including, vacation, ticketing, salaries, etc. and final checking of
entitlements etc.

12.           Update
the master index/staff inventory on a monthly basis to have an updated record
of the staff for all purposes.

13.           Assist
in the preparation of periodical returns such as, personnel inventory, employee
cost breakdown and monthly reports.

14.          Monitor
probation reports of new hires on a timely basis with department heads.

15.           Ensures
that the office is maintained in orderly, neat manner at all times, files are
maintained under strict confidentiality.

16.          Performs related
duties and special projects as assigned.

 

Job Details

Posted Date: 2019-04-03
Job Location: Doha, Qatar
Job Role: Administration
Company Industry: Hospitality/Tourism/Travel

Preferred Candidate

Career Level: Entry Level
Gender: Female
Degree: Bachelor’s degree

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