Executive Secretary (Saudi Female Only) – Saudi Arabia

• Maintain executive’s agenda and assist in planning appointments, meetings, conferences etc.

• Handle and prioritize all outgoing or incoming correspondence (e—mail, letters, packages etc.) from the General Managers office

• Handle confidential documents ensuring they remain secure

• Maintain electronic and paper records ensuring information is organized and easily accessible

• Conduct research and prepare presentations or reports as assigned

• Prioritize daily administrative tasks to ensure that projects are completed on time

• Schedule meetings and arrange conference rooms

• Alert manager about cancelations or new meetings.

• Handle information requests.

• Prepare correspondence and stuff mail into envelopes.

• Arrange for outgoing mail and packages to be picked up.

• Prepare statistical reports.

• Manage spreadsheets.

• Greet and receive visitor.

• Coordinates office management activities.

• Determine matters of top priority and handle accordingly.

• Prepare agenda for meetings and minutes

• Comply with established health & safety guidelines and procedures and ensures the health, safety, and welfare of self on others.

• Identify and reports to management and health, safety, and environment risks and makes suggestions to address these risks and cooperate with his supervisor’s instruction

• Ensure that workers use or wear the equipment, protective devices or clothing that the company requires to be used or worn and that it is in good condition.

• Ensure that workers are aware of potential hazards and have dealt with, or are dealing with, the actual hazards in the workplace.

• Plan and communicate work assignments to enable workers to produce safely.

• Review safety aspects of each task with crew.

• Conduct accident or incident investigation,

• Respond quickly and appropriately to worker concerns and cooperate ’in their correction. Take matter to higher level if beyond supervisor’s authority/ability.

• Be aware of the applicable legislation and company procedures.

• Set an example by being consistently safety conscious, and insisting on the safe performance of work.

• Observe the work in progress and provide positive input to the workers.

Job Details

Posted Date: 2019-05-07
Job Location: Eastern Province, Saudi Arabia
Job Role: Secretarial
Company Industry: Oil/Gas

Preferred Candidate

Career Level: Mid Career

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