Executive Secretary – Kuwait

The role holder is responsible for providing operational and administrative support to the concerned Division/Department Head by performing a variety of secretarial and clerical duties which require considerable independent action and judgment.


KEY RESPONSIBILITIES & ACCOUNTABILITIES:

• Performs routine office duties such as answering phones, filing, photocopying, shredding,

• Sorting/distributing/sending mail.

• Manages calendars and multiple schedules to ensure the executives’ attendance at scheduled, critical meetings.

• Summaries, documents and prepares miscellaneous background documents as necessary.

• Maintains respective departmental contact lists, forms and handbooks within the shared drives.

• Receives, distributes and evaluates mail to identify those items requiring priority attention of the respective division/department.

• Compiles, coordinates and enters data into various databases including recurring report due dates, controlled correspondences.

• Receives and screens communications to the respective Division/Department Head, including telephone calls and e-mail messages, and provides assistance using independent judgment to determine that which requires priority attention; priorities, channels, and facilitates

• Communications with other departments.

• Independently responds to letters and general correspondence of a routine nature.

• Makes travel arrangements for the respective Division/Department Head and other senior leaders in the Division/Department; maintains appointment schedules and calendars for the department; arranges meetings and conferences.

• Attends committee and other meetings and takes minutes, as directed.

• Facilitates communications with internal and external contacts by screening calls, visitors, mail, answering questions and furnishing information or referring to appropriate responder.

Job Details

Posted Date: 2019-05-07
Job Location: Al Farawaniyah, Kuwait
Job Role: Secretarial
Company Industry: Real Estate

Preferred Candidate

Career Level: Mid Career
Gender: Female
Nationality: United Arab Emirates; Bahrain; Djibouti; Algeria; Egypt; Iraq; Jordan; Comoros; Kuwait; Lebanon; Libya; Morocco; Mauritania; Oman; Palestine; Qatar; Saudi Arabia; Sudan; Somalia; Syria; Tunisia; Yemen
Degree: Bachelor’s degree

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