Admin Assistant – Primzee – Qatar

A startup company looking for an Admin Assistant with the details below.


Responsibilities:
– Answer and direct phone calls
– Organize and schedule meetings and appointments
– Maintain contact lists
– Produce and distribute correspondence memos, letters, faxes and forms
– Assist in the preparation of regularly scheduled reports
– Develop and maintain a filing system
– Order office supplies
– Book travel arrangements
– Submit and reconcile expense reports
– Provide general support to visitors
– Provide information by answering questions and requests
– Take dictation
– Research and creates presentations
– Generate reports
– Handle multiple projects
– Prepare and monitor invoices
– Develop administrative staff by providing information, educational opportunities and experiential growth opportunities
– Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
– Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
– Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
– Contribute to team effort by accomplishing related results as needed
– Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
– Organize travel arrangements for senior managers
– Write letters and emails on behalf of other office staff
– Book conference calls, rooms, taxis, couriers, hotels etc.
– Cover the reception desk when required
– Maintain computer and manual filing systems
– Handle sensitive information in a confidential manner
– Take accurate minutes of meetings
– Coordinate office procedures
– Reply to email, telephone or face to face enquiries
– Develop and update administrative systems to make them more efficient
– Resolve administrative problems
– Receive, sort and distribute the mail
– Answer telephone calls and pass them on
– Manage staff appointments
– Oversee and supervise the work of junior staff
– Maintain up-to-date employee holiday records
– Coordinate repairs to office equipment
– Greet and assist visitors to the office
– Photocopy and print out documents on behalf of other colleagues

Requirements:
– Proven admin or assistant experience
– Knowledge of office management systems and procedures
– Excellent time management skills and ability to multi-task and prioritize work
– Attention to detail and problem solving skills
– Excellent written and verbal communication skills
– Strong organizational and planning skills
– Proficient in MS Office
– At least 1 year of experience in the field or in a related area
– High school diploma or equivalent; college degree preferred

Job Details

Posted Date: 2019-02-22
Job Location: Doha, Qatar
Job Role: Administration
Company Industry: Distributions and Logistics

Preferred Candidate

Career Level: Entry Level
Degree: Bachelor’s degree

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